Check availability
The agent reads busy time from Google Calendar, removes existing Voxipo appointments and buffers, and offers times inside your business hours and booking window.
Voxipo + Google Calendar
AI receptionist with Google Calendar booking
Callers book into the calendar you already use
Connect Google Calendar so Voxipo can check your free time and book, reschedule or cancel appointments while the caller is on the phone.
What it does
Google Calendar with Voxipo
Voxipo connects to Google Calendar with Google sign-in. During a call the agent checks free and busy time on your primary calendar, offers open slots that also fit your Voxipo availability rules, and creates the event when the caller picks a time. It can reschedule or cancel an appointment it manages and confirm a booking made earlier in the same call. Every booking is also saved as a Voxipo appointment with the call record.
Many small businesses run their day from one Google Calendar. Connecting it lets the Voxipo agent see when you are busy and add bookings while the caller is still on the line, instead of taking a message and leaving someone to call back with times. You sign in with Google once, choose your timezone and any buffer you want between appointments, and test the connection before the agent goes live.
During a call
What the agent can do with Google Calendar
Book the appointment
When the caller chooses a time, the event is created in Google Calendar with the caller's details, and the caller's email is added as a guest if they give one.
Reschedule or cancel
For an appointment Voxipo manages, the agent can move the event to a new free time or cancel it, and the change is made in both places.
Setup
How to connect Google Calendar
- 01
Sign in with Google
In the Voxipo app, open the calendar integrations, choose Google Calendar and continue with Google sign-in. Google asks you to grant calendar access to Voxipo.
- 02
Set timezone and buffers
Choose the timezone for bookings and, if you want space between appointments, the buffer in minutes before and after each one.
- 03
Test before going live
The last step checks the connection. Then link the calendar to your agent and place a test call or use the browser playground.
| Voxipo to Google Calendar | Bookings, reschedules and cancellations made by the agent are written to Google Calendar as they happen. |
|---|---|
| Busy time from Google Calendar | Events you add directly in Google Calendar block those times during availability checks. They are not imported as Voxipo appointments. |
| Primary calendar | The standard setup books into the primary calendar of the Google account you connect. |
|---|---|
| One Google connection per workspace | To use a different Google account, disconnect the current one first. |
| One appointment per time slot | Voxipo books one appointment per time slot for the whole business, not per staff member. |
| Confirmation within the same call | The agent can confirm an appointment it booked earlier in the same call, not one from a previous call. |
Questions
Google Calendar and Voxipo: FAQs
Which Google calendar does Voxipo book into?
The primary calendar of the Google account you connect.
Will Voxipo double-book over my personal events?
No. Events already in that calendar count as busy time, so the agent does not offer those times.
What access does Voxipo ask Google for?
Calendar access so it can read busy time and create, update and delete the events it books, plus your basic Google profile to identify the account.
Can I limit booking to business hours?
Yes. Your Voxipo availability rules set business hours for each weekday, minimum notice and how far ahead callers can book.
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How to set up your Voxipo receptionistSee it with your own calendar
Bring your Google Calendar setup to a demo
We will walk through how your availability and booking rules map to a Voxipo agent.